CMD-IT Privacy Policy
The Center for Minorities and People with Disabilities in IT (“CMD-IT“, “we“, “us” or “our“) is committed to protecting the privacy of its members and other individuals with whom it interacts.
This Privacy Policy (“Policy“) explains how we use and maintain the privacy of personal information we collect online in connection with the CMD-IT.org web site (the “Web Site“).
This Policy will apply to personal information CMD-IT collects or otherwise receives about third parties (“you“), when you use our Web Site or otherwise engage with us. Personal information which is provided to us, or otherwise obtained by us, from which you can be identified (“Personal Information“) will only be used in the manner set out in this Policy. By visiting and/or contacting us through the Web Site (or otherwise engaging with us), you need to be aware that we may collect, use and transfer your Personal Information in the manner described in this Policy.
1. How We Collect and Use Your Personal Information
CMD-IT only collects Personal Information that is relevant to its activities and seeks to ensure the Personal Information is accurate and up-to-date. Personal Information collected by CMD-IT may include: your name, address and contact details, including your email address and telephone number, age range, gender, whether you identify as a member of an underrepresented group, and if you have a disability. The Personal Information that CMD-IT collects and that you provide to us may occasionally be used to improve our Web Site and wider offerings (on a confidential basis) or to enable us to comply with our legal obligations. Aside from this we will only use your personal Information for staying in touch with you (as described in more detail below) and generally for the purposes for which you provided it, including in order to:
- process orders and supply the products and/or services you have requested and to provide information or support to you in respect of those products and/or services;
- process your application and registration for a conference, contest or other activity.
CMD-IT Emails
From time to time, CMD-IT may send emails to visitors of the Web Site.
CMD-IT does not sell, rent, or exchange email addresses of its customers. If at any time you decide that you no longer wish to receive any of the emails described above, you may do so by using the “unsubscribe” instructions set out at the bottom of each email.
2. Technical Personal Information
Other than in the restricted-access portions of the Web Site that require an CMD-IT Web Account, CMD-IT does not log the identity of visitors. However, we may keep access logs, for example containing a visitor’s IP address and search queries. We may analyze log files periodically to help maintain and improve our Web Site and enforce our online service polices. CMD-IT only uses analytical cookies and does not use any user-specific targeting cookies.
A cookie is a small file of letter and numbers that is placed on your device. Cookies are only set by CMD-IT when you visit restricted portions of our Web Site and help us to provide you with an enhanced user experience. Raw log files are treated as confidential.
Information collected about CMD-IT Web account usage (including logs of Web pages visited, searches performed, and Digital Library content downloaded) will be stored in an anonymized form and used to improve the CMD-IT Digital Library and other CMD-IT Web offerings.
3. Third Parties
From time to time, we may share Personal Information about CMD-IT Members and customers with third parties where we have your explicit consent or it is necessary (i) for the performance or provision of the goods or services you have requested, (ii) to process your application and registration for a conference, contest or other activity (for example, for the capture and storage of conference registration information we use the services of Whova – see privacy policy at https://whova.com/privacy/), (iii) in response to valid legal process (for example, a search warrant, subpoena, or court order), or (iv) our legitimate business interests.
Third parties with whom your Personal Information may be shared include outside contractors, auditors, consultants, and others hired by CMD-IT to assist in carrying out financial or operational activities. CMD-IT informs these third parties about safeguarding personal information, and requires them to use it only for an authorized purpose consistent with this Policy, and to return it to CMD-IT or destroy it upon completion of the activity.
Conversely, CMD-IT may receive Personal Information from these third parties that they collect from you in the course of any engagement you have with them. Where this is the case, once CMD-IT is holding your Personal Information it will be treated in accordance with this Policy.
4. Global Transfer of Personal Information
CMD-IT is located in the United States and consequently the Personal Information you provide to CMD-IT will be transferred to and stored on servers in the United States of America. However, you should be aware that, regardless of where your Personal Information is stored, we take all appropriate steps to protect your Personal Information from unauthorized access and against unlawful processing, accidental loss, destruction and damage.
By submitting your Personal Information, you are acknowledging this transfer, storage and processing. As CMD-IT recognizes the importance of data security, we require all of our offices to handle your data in accordance with this Policy or equivalent data protection provisions, subject to their compliance with local law requirements.
5. Links
Our Web Site may, from time to time, contain links to and from the web sites of third parties. If you follow a link to any of these web sites, please note that these web sites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Information to these web sites.
6. Security
The security of personal information is important to CMD-IT. CMD-IT maintains all personal data with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard. CMD-IT provides reasonable and appropriate security controls to protect personal information against foreseeable hazards.
7. Changes to this Policy
Any changes we may make to this Policy in the future will be posted on our Web. It is your responsibility to ensure that you are aware of the latest version of this Policy and by continuing to use our Web Site or otherwise engage with us, you will be deemed to accept any revised terms.
8. Updating your Personal Information
You can find out what Personal Information CMD-IT holds about you by contacting us. In the event that any of the Personal Information we hold about you is incorrect, you can ask us to update it or remove it.
9. Contact Us
For questions, comments and requests regarding this Policy go to https://cmd-it.org/contact/